Next Chapter Talent Ltd is a recruitment business which provides recruitment services to Clients and Candidates. We are committed to respecting your privacy and handling of personal data. We must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company is responsible for certain personal data about you.

​

What we do

We collect the personal data from the following types of people to allow us to undertake our business;
Prospective and placed candidates;
Prospective and live client contacts;
Supplier contacts to support our services;

 

Data Protection Officer

 

If you have any questions about how we use your data, or to exercise any of your data rights please contact our Data Protection Officer at: 

The Data Protection Officer

Next Chapter Talent Ltd

133 Station Road

Sidcup 

DA15 7AA 

Privacy Notice

​

You may give your personal details to the Company directly, via a registration or application via our website or social media platform, or we may collect them from another source such as a job board platform. The Company must have a legal basis for processing your personal data. For the purposes of providing you with Work-Finding/Recruitment services and/or information relating to roles relevant to you.

 We will only use your personal data in accordance with the terms of the following Notice. 
Please note that this Notice will be subject to amendment as required. 

​

1. Definitions 

“Candidate(s)” means any individual who registers with the Company for the purposes of obtaining permanent/fixed term employment.
“Client(s)” means any organisation/individual/employee of an organisation that the Company provides or is in negotiation with for the purpose of providing recruitment services to. 
“Data Protection Legislation” means all data protection laws including the Data Protection Act 1998 and the General Data Protection Regulation (EU/2016/679). 
“Personal data” means any information relating to an individual who can be identified, such as by a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. 
“process/processing” means any operation or set of operations performed on personal data, such as collection, recording, organisation, structuring, storage (including archiving), adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction. 
“Sensitive personal data” means personal data revealing racial or ethnic origin, political opinions, records of criminal convictions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data, data concerning health, an individual’s sexual orientation and an individual’s criminal convictions. 
* For the purposes of this policy we use the term ‘personal data’ to include ‘sensitive personal data’ except where we specifically need to refer to sensitive personal data. 
“Supervisory authority” means an independent public authority which is responsible for monitoring the application of data protection. In the UK the supervisory authority is the Information Commissioner’s Office (ICO). 
“Supplier(s)” means any organisation and individual/employee of that organisation that provides services to the Company. 
All of these definitions are italicised throughout this policy to remind the reader that they are defined Privacy Notice May 2018 

​

2. Collection and use of personal data 

i) Categories of personal data that may be collected 
The categories of personal data the Company may collect will depend on the type of contact you have with us. 

​

CANDIDATES: 

If you are a Candidate, the Company may collect the following personal data: 

- Name 
- Date of Birth 
- Home Address 
- Email address 
- Telephone number 
- CV/Work history 
- Education or Training 
- Employment History 
- Referee details 
- Photographic ID 
- Immigration Status 
- Record of criminal convictions 

-Information relating to leaves of absence, which may include sickness absence or family related leaves, to comply with employment and other laws
- Any additional information that you, your referees or our clients may provide about you.

​

CLIENTS: 

If you are a Client, the Company may collect the following personal data: 

- Contact details for you and individuals/employees of your organisation such as name, work address, email address and telephone number 
- Details about previous and current job requirements 

​

SUPPLIERS: 

If you are a Supplier to the Company, the Company may collect the following personal data: 

- Contact details for you and individuals/employees of your organisation such as name, work address, email address and telephone number 
- Bank account details 

If you use the Company website then we may collect other data from you such as the dates and times that you used it. 

ii) How we use your personal data 
The Company may use your personal data for different reasons. Below is a non-exhaustive list of the uses the Company may have for your personal data. 

​

CANDIDATES:

If you are a Candidate, the Company will process your personal data for the purposes of providing you with work-finding services. This service will include providing you with job recommendations and submitting your application to potential employers. The Company may also use your personal data for marketing purposes. The Company may also use your personal data for any such reasons required by law, regulatory bodies or for tax or audit purposes. 

​

CLIENTS: 

If you are a Client, the Company will process your personal data for the purposes of providing you with recruitment services as per our agreed terms of contract. The Company may also use your personal data for marketing purposes or as required by law, regulatory bodies or for tax or audit purposes. 

​

SUPPLIERS: 

If you are a Supplier to the Company, the Company will process your personal data to ensure that our agreed terms of contract may be carried out efficiently and effectively. The Company may also use your personal data as required by law, regulatory bodies or for tax or audit purposes. 

iii) Our legal basis for processing your personal data 
The Company is required to confirm the legal basis which we will rely on for processing your personal data. The legal basis we will rely upon will generally be legitimate interests. 

​

CANDIDATES: 

If you are a Candidate seeking employment and have applied for a position or have submitted your CV to the Company, in order to provide you with work-finding services, the Company is required to process your personal data. This may include carrying out any relevant reference checks which are necessary for the purposes of you gaining employment. We may provide job recommendations we think are relevant to your interest. The Company may also require the sharing of your personal data as required by law, regulatory bodies or for tax or audit purposes. The Company regards all of the above as being in our legitimate interests in running a recruitment business and to provide appropriate recruitment services. 

​

CLIENTS: 

If you are a Client, the Company will store your and your employees’ personal data for the purposes of ensuring that you are provided with suitable Candidates for job positions. The Company will also store records of role requirements, meetings, emails and conversations to ensure that the Company continues to provide you with relevant recruitment services and to maintain accurate records for our communication with you. The Company considers the above as being in our legitimate interests in running a recruitment business and providing appropriate recruitment services.
 
SUPPLIERS: 

If you are a Supplier, the Company will process the personal data of your employees and store your bank account details for the purposes of ensuring you are able to provide the relevant services as a Company Supplier and to be paid for those services. The Company considers the above as being in our legitimate interests as one of your customers. 

​

iv) Third parties we may share your personal data with 
The Company may share your personal data with our third party service providers where required, such as professional and business advisors, IT services, lawyers, auditors and accountants. 

​

Depending on the type of contact you have with the Company, there are additional categories of third parties whom data may be shared with as detailed below. 

​

CANDIDATES: 

If you are a Candidate, the Company may also share your personal data with potential employers or with third party recruitment services to assist your search for employment. We may share your personal data with reference agencies where a specific form of reference is required. 

​

CLIENTS: 

If you are a Client, the Company may also share your personal data for the purposes of providing you with recruitment services which may include, with our Candidates or intermediary organisations (such as MSP or RPO), where appropriate. 

​

SUPPLIERS: 

If you are a Supplier, the Company may share your personal data with third party service providers or as required by law, for full details please see the first paragraph of this section. 

Please note that the above lists of third parties are not exhaustive and may be updated as required. 

​

3. Data retention 

The Company will retain your personal data only for as long as is necessary and unless we have been requested not to and are no longer authorised to.
 

4. Your rights 

In terms of the Data Protection Legislation, you have the following rights: 

i) Right to be informed 
The Company has an obligation to provide you with information on the way your personal data will be stored and used, as detailed in this Notice. 

ii) Right of access 
You have a right to access the personal data stored on our database. On request, we will provide you with copies of all the information we hold which is relevant to you. This will allow you to assess the accuracy of the information we hold and verify that the information is being used as originally intended and in compliance with the law. 

iii) Right of rectification 
Should you discover that some of the personal data we hold is inaccurate, you have a responsibility to advise us and right to have any such information rectified and any inaccuracies amended accordingly. We may also contact any relevant third parties and make them aware of any changes and request that they update their records. 

iv) Right of erasure 
If you feel that there is no longer a need for the Company to retain your personal data, you can request that the information be permanently erased from our records. 

v) Right to restrict processing 
There are some instances where erasing personal data will not be desirable or even possible. In this event you may request that we no longer process the information and simply retain for reference purposes only. 

vi) Right to data portability 
Should you exercise your right of access, the Company will endeavour to provide any information relevant to you.

vii) Right to object 
If your personal data is being processed for legitimate interests, direct marketing or for research purposes, you have the right to object. 
 

5. Use of the Company Website 

i) Cookies 
We use "cookies" - small amounts of information stored on your computer to allow us to manage and monitor your use of our websites and to identify you when you return to our site. No personal data is stored in our cookies but they provide data to personal data held securely on our Company servers. Most browsers allow you to set them to refuse cookies although by doing so you will not be able to receive a personal service from us. 

ii) Categories of personal data that may be collected 
Cookies may obtain information regarding your IP address, the dates and times that you access the website and the search criteria you use to search for roles. 

iii) How do we use the personal data collected 
Information that you provide or that is obtained by us through your dealings with the Company website will be held on our servers. The Company may use this information for statistical analysis for the purposes of reviewing, developing and enhancing the use of the website experience. 

The Company will take all reasonable steps to keep information we hold about you secure, however, we cannot fully guarantee security online. We accept no liability for any loss (whether direct or indirect, for loss of business, revenue or profits, wasted expenditure, corruption or destruction of data or for any other indirect or consequential loss whatsoever) arising from your use of the site and we hereby exclude any such liability, whether in contract, tort (including for negligence) or otherwise. We hereby exclude all representations, warranties and conditions relating to this website and your use of it to the maximum extent permitted by law.

 

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.

​

We reserve the right to update this privacy notice at any time.

 

Next Chapter Talent Ltd - Operating Address:

​

133 Station Road

Sidcup 

DA15 7AA